Understanding the DFARS PGI: The “How-To” of Defense Contracting
In the world of Department of Defense (DoD) procurement, the Defense Federal Acquisition Regulation Supplement (DFARS) tells you what you must do. However, the DFARS PGI (Procedures, Guidance, and Information) tells you how to do it.
Established to streamline the regulation, the PGI contains non-regulatory material. While the DFARS contains the laws and mandatory policies that have a significant effect on the public, the PGI is the repository for internal DoD procedures, supplemental information, and technical guidance.
Why the PGI Matters to Contracting Officers
As a Contracting Officer (CO) or Specialist, the PGI is your primary resource for functional guidance. It serves two main purposes:
- Internal Procedures: It provides the mandatory internal steps a DoD official must follow to execute the policies found in the DFARS.
- Educational Content: It often includes links to templates, checklists, and training that provide context for complex acquisition strategies.
Key Differences: DFARS vs. DFARS PGI
| Feature | DFARS | DFARS PGI |
|---|---|---|
| Nature | Regulatory (Law) | Non-Regulatory (Guidance) |
| Audience | Public & Government | Internal DoD Personnel |
| Content | Mandatory Clauses & Policies | Procedures, Templates, & Examples |
How to Navigate the PGI
The PGI is numbered to align directly with the DFARS. For example, if you are researching DFARS 215.4 (Contract Pricing), you would look at PGI 215.4 for the corresponding internal procedures and cost-analysis techniques.
Veteran Tip: Always check the PGI before drafting your Acquisition Plan or Source Selection Plan. It frequently contains the most current templates required by the Major Commands (MAJCOMs).